Provision Language
3. Project management
3.1 Funded Projects must commence within six months of the date of the Award Letter and the Grant must be activated by returning the Award Acceptance Form within one month of receiving the Award Letter, unless otherwise agreed with GOSH Charity.
3.2 The Grant Holder is expected to be actively engaged in the Project and will be responsible for project management.
3.3 The Project should be conducted predominantly according to the objectives and milestones indicated in the Proposal, subject to any variations set out in the Award Letter.
3.4 It is a condition of the Grant that GOSH Charity receives an annual report on the progress of the Project. A final report must be provided at the end of the Project and it is a requirement that the Grant Holder continues to provide a report for up to 3 years after the Grant has ended. GOSH Charity will write to notify the Grant Holder of the date by which each report is due and will set out the required format and content of the report. Failure to submit reports on time will jeopardise continuation of the Grant.
3.5 If required, progress reports will be reviewed by GOSH Charity’s Research Assessment Panel, Grants Committee or relevant Committee.
3.6 The Grant Holder and the Host Institution must make themselves available for an annual review meeting with GOSH Charity if so required. Such a meeting would usually take place at the Project site or virtually.
5. Research involving human participants
5.1 Approval from the appropriate Research Ethics Committees is required if the research involves human participants or human biological samples. Approval should usually be sought before an approach to GOSH Charity is made and copies of the approval documents should be enclosed with the Proposal. If ethics approval is sought after the Grant is approved, approval documents should be shared with GOSH Charity at the earliest opportunity.
15. Alternative dispute resolution
15.1 If any dispute or difference arises between the parties pursuant to this Agreement, the parties shall, within 10 days of service of a written request from either party, meet in good faith to resolve the dispute or difference. Where a face to face meeting is impractical (for instance in the case of the Project taking place overseas), the meeting may be conducted via a conference call.
15.2 If the dispute or difference is not resolved at such a meeting, either party may propose to the other party by service of a written notice that the matter be referred to a non-binding mediation and, if such proposal is accepted, the mediator shall be appointed by agreement between the parties but shall, in all cases, be a UK-based organisation.
15.3 If the dispute or difference it not resolved by mediation within 60 days of a mediator being appointed or if the parties do not agree to refer the dispute or difference to mediation under this clause 15 or if the parties elect to withdraw from the mediation, the dispute or difference may be referred by either of the parties to litigation.
15.4 The parties shall not be obliged to comply with the terms of this clause 15 in the event that the dispute or difference concerns the payment or monies by one party to the other which payment has not been made and is now overdue in accordance with the terms of this Agreement.