Provision Language
2. Payment of the Grant
2.1 GOSH Charity will only pay for the directly incurred and identifiable costs of the Project. It will not contribute towards Host Institution indirect or infrastructure costs such as rent, general utilities, general administration and supervision costs. The Host Institution hereby undertakes to allocate sufficient resource to meet the full economic cost of the Project.
2.2 For medical equipment, Projects approved must be spent within two years of approval, i.e. a bid approved in October 2020 must be spent by 30 September 2022. A tolerance level of up to £5,000 and no more than 5% of the total award, is permitted as an overspend on equipment awards to ease administrative issues when purchasing equipment.
2.3 For ongoing programme (welfare) Projects, the amount approved is available to, and must be spent within the financial year in which it is originally requested and awarded for. Any spend not incurred (by recharge invoice) is not available for carry-over and is written-back by GOSH Charity.
2.4 For time-limited programme (welfare) Projects, the amount approved is available, and must be spent within the agreed start and end date in which it is originally requested. This will often cover more than one financial year. Such Projects must be spent within the period that the original grant submitted covers, and up to the end of the financial year following the end date.
2.5 Payment of the Grant will be made either monthly or quarterly in arrears, upon receipt of an invoice from the Host Institution. Invoices should be submitted with enough detail to verify the costs incurred against the budget given in the application. Copies of suppliers’ invoices must accompany all claims for equipment.
2.6 The amount of the Grant will not be increased or extended other than in exceptional circumstances and at the sole discretion of GOSH Charity. Provision should be made in the Proposal for the expected cost of salary rises over the period of the Project and, for the avoidance of doubt, salary rises will not constitute exceptional circumstances.
2.7 GOSH Charity intends that there is some flexibility within the budget to allow for virement between different budget headings. GOSH Charity does not need approve the virement if the vired funds represent less than 10 per cent of the annual budget, they must however be notified of these changes to the budget. Where the vired funds represent 10 per cent or more of the annual budget the Host Institution must apply to GOSH Charity in advance for written permission to re-allocate the funds.
2.8 Continuation of funding is dependent upon the receipt of satisfactory progress reports (see clause 3.4, below).
2.9 The final claim for payment of the Grant will only be accepted if it is submitted within six months of the end of the Grant period and a final report has been received by GOSH Charity in a form acceptable to GOSH Charity. Any expenditure must have been made during the lifetime of the Grant.